shall include a description of the unique features, the reasons for their uniqueness, and a
description of the pre-qualifica tion and experience requirements necessary to adequately
construct these features. Documentation should be forwarded to the PM as soon as
possible in the design process.
The following instructions that relate to common errors in phrasin g have evolved
from NAVFAC experience with A&E specifications:
a. Under "Requirements", do not use the phrase "the work consists of" instead use
the phrase "the work includes". Drawings should show scope if necessary to list certain
b. In lie u of reference to the accompanying drawings or the Contracting Officer, use
the words "as shown", "as indicated", "as detailed" or "as approved", "as directed", "as
permitted" - do NOT use the words "as shown on drawings" or "as approved by the
Contracting Officer". That clause of the Contract Clauses entitled "Specifications and
Drawings for Construction" defines the meaning of these and similar terms.
c. Do NOT use the expression "to satisfaction of the Contracting Officer" or
"satisfactory to the Contracting Officer". The contract states specifically that all work
must meet the approval of the Contracting Officer.
d. There are two parties to the contract - (1) the Government, represented by the
Contracting Officer and (2) the Contractor. Therefore, do NOT use such expressions as
"subject to the approval of the architect", "when in the opinion of the architect", "this
contractor", "masonry contractor", or "subcontractor". Do not use the term "owner" - use
the term "Government".
e. Do NOT use etc.; the term is too imprecise for bidding and inspection purposes.
f. The use of the expression "as indicated on the drawings" is very seldom necessary;
the fact that a detail is on the drawings makes it unnecessary to mention it in the
specification. If t he expression is used and the item is not shown, the contractor is not
required to provide it.
g. Do NOT use expressions such as "The work required shall include, unless stated
specifically otherwise, the provision of all materials for the installation o f all concrete,
including reinforcement necessary to the construction and completion of the work per the
drawings, the specifications, and the intent thereof". Since the drawings indicate clearly
the exact limitations of the several classes of work, defin ing the limits of work within the
specifications is superfluous and may be contradictory by failure to mention something
shown clearly and intended to be included.