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 Subj: ARCHITECT-ENGINEER (A-E) POST CONSTRUCTION AWARD SERVICES (PCAS)
(b) Forward the description of work via facsimile or courier to the
A-E.
(c) Negotiate (over the telephone) the level of effort required with
the A-E on a firm fixed-price basis.
(d) Prepare and forward (facsimile/courier) enclosure (4) to the A-E
for signature which initiates start of work. No adjustment will be allowed
when the actual effort expended differs from that agreed upon during the
negotiation unless there's a change in scope.
(e) If A-E does not require a site visit, complete the bottom of the
form verifying that the work has been completed, and forward to PACNAVFACENGCOM
(Code 02) for record. Send a copy of the completed form to the A-E for record.
(f) Following completed work, obtain the partially completed
enclosure (4) form from the ROICC/A-E as applicable, complete the bottom of the
form verifying that the work has been completed, and forward to PACNAVFACENGCOM
(Code 02) for record. Send a copy of the completed form to the A-E for record.
(g) Maintain a running log of the unit work allowed in the PCAS
contract to assure that the indefinite quantity portion of the contract is not
exceeded.
A-E. Upon receiving and signing the partially completed enclosure (4)
form from the PDE, perform the requested work.
(a) If the work requires field trips, provide reports/in-and-out
briefs in accordance with paragraph 7, "Reports/In-and-Out Briefs for
Consultation Services." Complete the middle section of the signed
enclosure (4) form and submit the 'original to the ROICC. Send a copy of the
partially completed form to the PDE.
(b) Submit a copy of the signed enclosure (4) form with the request
for payment.
ROICC. Evaluate A-E's work using the signed enclosure (4) form and
return completed form to PDE within five (5) working days after PCAS
completed. Notify PDE if the scope of A-E services requires change, i.e.',
increase or decrease in scope.
f. Consultation on Definitive Critical Items.
(Items may have been
negotiated on a firm fixed-price basis).
ROICC. Contact A-E directly, and follow-up with a telephone conversation
and memorandum to the PDE within three (3) working days.
A-E. Respond promptly, directly to the OICC/ROICC. P r o v i d e
reports/in-and-out briefs per paragraph 8, "Reports/In-and-Out Briefs for
Consultation Services".
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