modification to the A/E contract. Format for the amended estimates shall be
the same as that provided for the Bid Document Submission.
In the event that the lowest responsible bid or proposal for a project exceeds
or is lower than the A/E prepared estimate by more than 10% the government
may, at its option, direct the A/E to perform a bid analysis at no additional
cost to the government.
The government shall notify the A/E if a bid analysis is required and to
establish a date for submittal of the bid analysis package but not later than
7 days from notification of the A/E.
Information for Preparing the Bid Analysis
The government shall provide the A/E with information relative to the lowest
bidder's price for the project. Because bidders are usually only required to
submit lump sum prices for each bid item, the quantity of such information
shall be contingent upon the contractor's willingness to provide the
government a breakdown of his bid price(s). In light of this, the government
cannot be responsible for the quality or amount of bid breakdown information
which it can provide to the A/E. As a general rule, however, the government
has been successful in obtaining bid item breakdowns in the form of prices for
subcontract bids relative to the project specifications (eg., lump sum prices
for steelwork, concrete, glass and glazing, HVAC and plumbing, electrical
work, etc.) and the contractor's opinions as to specific items which may be
causing higher than expected bids.
THE A/E SHALL NOT CONTACT THE LOW BIDDER FOR PURPOSES OF PREPARING THE BID
ANALYSIS. ALL CONTACT WITH THE LOW BIDDER SHALL BE BY THE GOVERNMENT ONLY.
If the A/E desires bid information in addition to that provided by the
government, such requests for specific information shall be relayed to the
government (Design Manager). The government will then attempt to get the
requested information from the contractor.
Bid Analysis Format
The bid analysis shall consist of three parts:
Bid Comparison Sheet
Conclusions and Recommendations
Instructions for Preparation of Bid Analysis Parts
a) Bid Comparison Sheet: The Bid Comparison Sheet shall compare the
contractor's breakdown of prices with the government estimate (A/E prepared
estimate). Such a comparison shall indicate line item amounts of deviation
between the contractor's bid price and the government estimate. The
comparison shall be prepared in spreadsheet format with columns indicating:
1) Construction Item or Category (arranged by the contractor's
bid prices for various elements of the work, usually subcontract prices by
specification section or labor trade)
Contractor's Bid Price