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 "Shall", "Should", and
Use "shall" in reference to work
"Will"
required of the Contractor. Do not
confuse "shall" and "should"; "should"
does not require work of the Contractor
but is advisory. Use "will" to express a
declaration of purpose on behalf of the
Government.
8.13.2
Words Having Varied or Indefinite Meanings:
WRONG:
"The equipment shall be removed and replaced as indicated."
CORRECT: "Remove the equipment prior to the alteration of the building
and reinstall after completion."
WRONG:
"The existing culverts shall be replaced as indicated on the
drawings."
"Remove the existing culverts and reinstall in the new
CORRECT:
locations."
WRONG:
"The electrical wiring shall be replaced."
CORRECT:
"Remove the old and install new wiring."
The word "provide" is defined by the clause titled "Additional
Definitions" of the contract clauses as furnish and install. When material
and equipment are furnished by the Government, directly or under other
contracts for installation by the Contractor, the term "install" should be
used. However, the Contractor may be required to "provide" foundations,
fastenings, or certain equipment for the installation. If the word "install"
is used alone, the bidder or contractor has a right to assume on the basis of
the definition cited that the Government will "furnish" the material in
question.
8.13.3 Compound Words: Do not use compound words such as "hereinbefore" and
"hereinafter." "Herein" may be used to reference other requirements
contained within the guide specification. However, the reference shall be
explicit, further identified by the article or paragraph title.
8.13.4 Naval Jargon:
Do not use naval jargon.
Review the following
examples.
a.
"Wall", not "bulkhead."
b.
"Floor", not "deck."
c.
"Toilet", not "head."
d.
"Kitchen", not "galley."
e.
"Stairs", not "ladder."
f.
"Ceiling", not "overhead."
g.
"8 a.m.", not "0800" or "4 p.m.", not "1600."
8-15
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