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Chapter 10. A-E Invoicing Procedures

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CHAPTER 10. A-E INVOICING PROCEDURES
10.1 GENERAL
Payment will only be made on executed contracts and executed modifications. Progress
payments are due and payable whenever a significant amount of work has been
accomplished and upon receipt from the A-E of the completed forms:
a. Contract Performance Statement, NAVFAC 10-7300/31, (See Exhibit 10-A)
b. Contractor's Invoice, NAVFAC 7300/30, (See Exhibit 10-B)
c. A-E Travel Claim Voucher, SOUTHWESTNAVFACENGCOM 4650/17 (See
Exhibit 10-C)
Note: With final invoices include Contractor's Release, NAVFAC 4330/7, (See
Exhibit 10-D)
10.2 INVOICE SUBMISSIONS
Submit originals only.
10.2.1 Mailing Instructions
For Procedure I: mail and address all invoices to the attention of the contracting officer,
and plainly mark the lower left-hand corner of the front of the envelope:
[Insert name of the Command's Address]
[Insert name of appropriate team listed on each delivery order]
INVOICE ENCLOSED
Project P-____ or R____-____
ATTENTION: Contracting Officer (refer to the contract document for the appropriate
code)
For Procedure II: contracts, submit to the ROIC at contracting activity. Plainly mark the
lower left-hand corner of the front of the envelope: "INVOICE ENCLOSED".
10.3 INVOICING FREQUENCY
Normally, partial payments are made at the 15%, 45%, 100% and Final stages of the
design. Alternatively, partial payments will be made upon request by the A-E, whenever a
significant amount of the contracted services have been accomplished, such as site
investigations. However, no more than one (1) invoice per month per contract or delivery
order will be accepted for payment. Payments will be made on the basis of the overall
percentage of completion. Include completed forms, Exhibits 10-A and 10-B, at each
invoicing.
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