1. Concept Submittal (2 hard copies required). The Concept Submittal should include the
cover sheet and spine inserts, table of contents, binders and dividers, and other materials
as necessary to demonstrate the proposed physical arrangement of the manuals and the
quality of the copies, dividers and tabs. In addition, the Concept Submittal should include
the information of Division 1 and one other selected division. These divisions should be
presented in sufficient detail to evaluate the data collection and arrangement process. The
marked-up construction Submittal Matrix should also be forwarded for review.
Photocopies of contractor's submittals are acceptable for this submittal. This submittal
shall be delivered to Southwest Division.
2. Prefinal Submittal. (2 hard copies required). The manual shall be at 90 percent or more
completion. Because the prefinal User Manual will actually be used by the activity, it should
contain all the required information that is available at the time of submission. Approved
binders are required for this submittal. One copy shall be delivered to Southwest Division
and one copy shall be delivered to the designated point of contact at the activity. Review
comments on the prefinal submittal may be provided to the A-E at various times after
facility start-up and approximately 60 days before due date of the final User Manual. These
comments will address recommendations and problems encountered during ongoing
operation and maintenance of the facility. The hard copies will be returned to the A-E no
later than 60 days before the due date of the final User Manual.
3. Final Submittal. (3 hard copies, 2 microfilm copies required). One hard copy (the
"master" copy) that is a complete finished product, must be maintained by the A-E. This
copy should be used for making corrections and microfilm copies while waiting for the
copies from the activity and Southwest Division to be returned. The hard copies and
microfilm copies of the final submittal must address the comments made during all
previous reviews. A copy of the prefinal review comment sheet with the A-E's response to
each item shall be forwarded with the final submittal. One hard copy and one microfilm
copy shall be delivered to Southwest Division; two hard copies (including the "master"
copy) and one microfilm copy shall be delivered to the designated point of contact at the
a. Hard Copy. The final manual shall be bound in durable, red, hard cover,
spring post loose-leaf binders that are water and grease resistant. The final
binders shall be for 8 " x 11" sheet size and have a three-inch thick capacity.
Typical binders will have a clear pocket located on the front which will accept an
8 " x 11" sheet size paper and a spine pocket which will hold a printed sheet
that identifies the project title, project number, location, construction contract
number and volume number. Sheets in the manual shall be high quality paper
and the dividers shall be heavy duty paper with plastic reinforced holes and tabs.
Tabs shall be provided to show the Specification Section number with keywords
to identify the section title, major equipment groups, i.e., valves, pumps, chillers,
control panels, sensors, etc., and the topics of Division 1. Tabs shall also be