FACILITIES MANAGEMENT SYSTEM
1. PURPOSE. This manual will assist the Public Works Officer (PWO) or Staff
Civil Engineer (SCE) in controlling the resources directed to the maintenance,
repair and minor construction of real property, and the operations of public
works. The system, detailed in this publication, is broadly termed the
Facilities Management System. The principles of the system are basic and not
substantially different from those used by most people handling day-to-day
personal business. You earn a salary out of which the fixed expenses are set
aside. The remaining salary must be used to satisfy a number of needs.
Chances are the needs are greater than the money that is available. Decisions
must be made concerning relative importance and cost. An estimated price is
placed against each desire, and priorities are placed against each need.
This, in simple form, is facilities management--planning resources available
against a listing of all public works needs.
The total system is used in many ways. For example, inspection of
facilities not only generates work but also provides information concerning
overall condition of shore activities which is reported annually through the
command chain. Failure in any major part of the system can cause inadequate
work input control, loss of shop productivity, poor specifications to
contractors, or improper facility condition assessment. A system in full
control of the workload could save 30 percent of direct costs over an
inadequate or nonexistent system.
2. TOTAL RESOURCE CONCEPT. Although many of the techniques in this manual
are directed to the in-house workforce, the real objective of the system is to
control and plan total resources whether accomplished in-house, by contract,
or other government components. Over the last 10 years there has been a
transition from almost entire in-house public works effort to a mix of
contract and in-house or entire contract effort. Public works management can
be divided into two major elements; resource control and execution. All fund
holders must exercise resource control which includes priority decisions.
Execution can be accomplished by Public Works Departments (PWDs), Public Works
Centers (PWCs), lead activities, contract or other agencies.
3. BASIC OBJECTIVE. As previously mentioned, the Facilities Management
Systems' basic objective is optimum use of available resources directed to
real property. Key management concepts are:
a. Separating work generation and long-range job planning from components
responsible for work performance.
b. Planning and estimating job orders to a level of detail that clearly
communicates to the executor of work the scope to be performed in a manner
that can be properly scheduled.
c. Using Engineered Performance Standards (EPS) to provide accurate,
consistent benchmarks to assist in developing realistic work schedules and to