Control Indices

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summaries based on Trade Branches performing primarily maintenance functions
should be prepared.  This report provides both planned and actual labor hour
data and is presented in two parts, current month and fiscal year-to-date.
(1) Planned.  For the current month, this is the same information as is
on the Workforce Availability Summary and Work Plan Summary for the current
month.  For fiscal year-to-date, add current month data to the previous
month's fiscal year-to-date information.
(2) Actual.  For the current month, Tabulated Report A provides the
information for lines 1 through 20.  Fiscal year-to-date information is
obtained by adding current month data to the previous month's fiscal
year-to-date data.
(3) Control Indices.  The information on lines 21 through 24 is obtained
as follows:  Line 21 is obtained by dividing line 19 by line 20 and
multiplying the result by 100 to convert to percent.  Line 22 is obtained by
dividing EPS-estimated hours on job orders by actual hours on the same work
(the Completed Job Order Report contains this information) and multiplying the
result by 100 to convert to percent.  Line 23 is obtained by dividing
non-EPS-estimated hours on job orders by actual hours on the same work (the
Completed Job Order Report contains this information) and multiplying the
result by 100 to convert to percent.  Line 24 is obtained by dividing the
total of hours for labor class codes 03, 05, 06, and 07 by line 19 and
multiplying the result by 100 to convert to percent (labor class code 03 hours
are include only to extent that the work was planned, estimated, and
scheduled).  Lines 21 and 24 are computed for both planned and actual hours;
lines 22 and 23 are computed for actual hours only.
(4) Variance.  This is obtained by subtracting the planned hours from the
actual hours.  Therefore, a positive (+) variance means that the shops used
more time than was estimated; a negative (-) variance means that the shops
used less time than was estimated.  Significant differences should be
investigated to determine the causes.
b.  DISTRIBUTION.  This report is distributed in sets. A set consists of
one report for each trade Branch in the Maintenance and Utilities Divisions,
one report summarizing all trade Branches in the Maintenance Division, and one
report summarizing all trade Branches in the Utilities Division. The
distribution is as follows:
(1) One complete set each to the Public Works Officer or Assistant Public
Works Officer, the Shops Engineer, the Director, Facilities Management
Engineering Division and any public works component responsible for analysis.
(2) A complete set of all trade Branches in the Maintenance Division and
the division summary to the Director, Maintenance Division.
(3) A complete set of all trade Branches in the Utilities Division and
the Division summary to the Director, Utilities Division.
(4) One report of each trade Branch to appropriate Branch Managers.
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