Quantcast Report on Variations on Completed Job Orders - mo3210181

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Control Charts reflect the planned column of this report, and Tabulated Report
"A" reflects actual accomplishment.  If a Branch or Division is not meeting
provided plans, then the Branch or Division supervisor must take corrective
action.  Deficiencies noted and corrective action taken or recommended should
accompany the Summary Report submitted to the Public Works Officer or
Assistant Public Works Officer.
12. REPORT ON VARIATIONS ON COMPLETED JOB ORDERS, NAVFAC 9-11014/30. An
analysis shall be prepared on NAVFAC 9-11014/30 (Figure 10-1) when variances
on the Tabulated Report B, Completed Job Order Report meet the following
criteria:
On Work Centers, or jobs, totaling less than $1,000, a variance of
$100 or more shall be investigated.  Only that portion of the work
accomplished by the Work Center primarily responsible for the variance will be
investigated.
b. On Work Centers, or jobs,
totaling more than $2,000 and less than
$10,000, a variance of 10 percent
or more should be investigated. Only the
portions of the work accomplished
by a Work Center having a variance of 10
percent or more than $200 will be
investigated.
c.  On Work Centers, or jobs, totaling more than $10,000, a variance of
five percent should be investigated. Only the portions of the work
accomplished by a Work Center having a variance of five percent or more than
$200 will be investigated.
a.  INVESTIGATOR.  The Public Works Officer should delegate authority and
responsibility for variance investigation to a senior supervisor.  The Work
Management Branch or equivalent function should coordinate the variance review.
b.  PROCEDURE.  The investigator designated in the preceding paragraph
shall review each Tabulated Report B, Completed Job Order Report and determine
which, if any, jobs have significant variances.  A variance is considered
significant if it exceeds the limitations shown in Paragraph 12, or if, in the
opinion of the investigator, it represents an unhealthy trend in any work
center.  For each job with a significant variance, a Report on Variations on
Completed Job Orders, NAVFAC 9-11014/30, shall be prepared. Findings will be
reported in Column 7.  In the case of labor cost variations, the investigator
will include an assessment of the cause of the variation along with the
corrective action that has been taken or has been recommended by the
investigator to prevent recurrence.  For material variations, the investigator
will compare quantities of all items estimated with those issued and used.
This procedure may be particularly significant in the case of standing job
orders.  If unused quantities of any item are at least equal to the minimum
retail unit of issue, the investigator will insure that all excess quantities
were returned to the Supply Department for credit to the job order. If
material unit prices varied significantly from the estimate, this will be
noted in Column 7, as will material substitutions.  Since significant delays
in material receipt may contribute to material variance, these should be
noted.  However, persistence of this issue would be more appropriately handled
by a separate specific study in conjunction with the Supply Department. In
addition, the investigator will also include a recommendation for any
10-11
Change (1) July 1987





 


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