Inspection reports, properly formatted, can enhance the effectiveness of the main-
tenance management system to execute work. Effectiveness is greatly improved by a
Work Packaging Technique. The idea is to package or collect deficiencies together into
workable jobs ready for accomplishment. If followed, the packaging technique can mini-
mize data entries for manual or automated maintenance management systems. The
reduction of the number of entries in a work control system allows Facility Managers to
concentrate on fewer jobs and places emphasis on correction of problems. It reduces the
number of resource management decisions and planner/estimator preparation time.
Work Packaging is also a reporting technique that assists facility inspectors. The techni-
que allows inspector latitude to prioritize, recommend, and analyze inspection deficien-
cies. This is critical to the preparation of the Annual Inspection Summary and
Maintenance Action Plan.
DEVELOPING A PACKAGING SYSTEM
To implement the work packaging system, facility inspectors must complete the Facility
Condition Report Detailed Listing (Exhibit-1) listing deficiencies found during the on-
site inspection. Inspection reports should be prepared for each discipline e.g., structural,
electrical, and mechanical. Completed inspection reports are then analyzed by the in-
spection team to determine how the work should logically be accomplished. The team
decides what deficiencies can be worked together as a package (A, B, C, D, etc.). These
packages contain deficiencies that should logically be worked together as single, or
multi-craft in-house or contract jobs.
The blocks in the description area of the inspection report denote individual packages.
Exhibit-2 is a Work Input Control (WIC) / Inspection Summary Sheet used with the
packaging technique. It is prepared by the inspection team as the work packages are
developed. A separate WIC summary sheet for each package designator A, B, C is re-
quired. Individual summary sheets are needed because each represents a separate job.
The packaging summary sheets are used as input to an automated data base, i.e., WIC
module of "BEST' or to update a manual system. Exhibit-3 is a sample work package
demonstrating the use of the technique.