principal communication device between the contractor and the Government.
It must contain:
(a) A clearly defined set of end-item deliverables called contract
requirements so we can answer the prospective contractor's question, What
work am I bidding on"?
(b) A clearly defined set of acceptance criteria called performance
requirements so we can answer the customer's question, "How will I know that
I have received the services for which I am paying?"
In the planning of the procurement, the contract document is
structured to contain contract requirements and performance requirements in
a one-on-one relationship. As the task of writing the specification
proceeds to a completion, the contract requirements and associated standards
are expanded and clarified in the text of the document.
2-310 The Performance Requirements Summary. The performance requirements
summary (PRS) was described in a recent report, published by the Office of
Management and Budget, Office of Federal Procurement Policy, as follows:
"The heart of the performance work statement (PWS) is the
performance requirements summary (PRS) which provides all the
information necessary to properly describe the work standards and
to measure performance".
The concept of incorporating a PRS incontracts for facility support was
originally developed by the Air Force in 1979, and the PRS became a key item
in the Office of Federal Procurement Policy (OFPP) publication commonly
referred to as OFPP Pamphlet No.4, published in 1980, outlining policy for
the preparation of performance work statements for commercial activities.
Figure 2-3 depicts a PRS in its simplest form. The components of the three
parameters of mission, law, and specification requirements are incorporated
into a spread sheet format.
Figure 2-4 takes a close up look at block "ABC" of the PRS. In this block
or call, the Government's performance requirements are listed for each
contract requirement defined during the job analysis stage. In this case,
we are dealing with requirements which are appropriate for procurement under
the Service Contract Act and which are characterized as scheduled
activities. To complete the PRS, contract and performance requirements
would similarly be listed for any unscheduled activities and if necessary,
for Davis-Bacon Act requirements.
It is essential during the planning phase of a procurement that all
procurement team members be fully aware of both the customer's requirements
and expectations. Without this knowledge, they cannot prepare a contract
document that will effectively meet the needs. The customer may, because of
the ambiguity of the communication process, end up with services which do
not support the mission. Likewise, it is essential during the solicitation