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 SECTION 3
ELEMENTS OF SPECIFICATION COMPOSITION
There are a number of pitfalls which must be avoided
i f contract specifications are to be easily understood, r e a d i l y
i n t e r p r e t e d , and have a firm legal basis. Some of the most common
errors found in reviewing specifications at the 100% stage follow.
2.
CONFLICTS BETWEEN SPECIFICATIONS AND DRAWINGS:
2 . 1 The contract clause titled "Specifications and Drawings FAR
Construction (FAR 236-21 APR 84)" states, in part: "Anything
m e n t i o n e d in the specifications. and not shown on the drawings, or
shown on the drawings and not mentioned in the specifications, shall
b e of like effect as if shown or mentioned in both. In case of
d i f f e r e n c e between drawings and specifications. the specifications
shall govern. I n case of discrepancy in figures, in the drawings.
o r in the specifications, the matter shall be promptly submitted to
t h e Contracting Officer, who shall promptly make a determination in
writing."
2.2 Thoroughly and completely coordinate drawings and
specifications.
The majority of claims made against the Government
r e s u l t from inconsistencies or ambiguities between project
Specifications and drawings, a n d in some cases inconsistencies
within each document. Drawings shall conform to the requirements of
MIL-HDBK-1006/1 and, in general. shall show:
a.
L o c a t i o n of project on the site.
b.
Architectural and engineering design.
c.
The plans, e l e v a t i o n s ; details, and all essential
dimensions.
d.
D e s i g n a t i o n of each portion by title or symbol, to allow
r e f e r e n c e to it.
The extent of the various materials by symbols or otherwise.
e.
f.
Notes giving the basic design data, assumed loads,
a l l o w a b l e stresses.
g.
Limits of work.
h.
Equipment schedules.
i.
Generic names of equipment and materials.
2 . 3 Specifications shall give all necessary information governing:
a.
Supplementary contractual requirements.
b.
Detailed information not supplied by the drawings..
c.
Materials and workmanship.
d.
I n s t a l l a t i o n requirements.
e.
I n s p e c t i o n and tests.
f.
Quality control for workmanship, and material.
Y-SPEC 1/89
3-l
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