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 8.1 Objectionable Phrases: Do not use vague words. phrases. and
o t h e r similar expressions. They add nothing, are not enforceable
and confuse the issue in case of claims. I f specific procedures or
d e v i c e s are required. state in positive terms and, wherever
p o s s i b l e state exactly where these procedures or devices are to be
used rather than using phrasing such as "when required." While it
may not always be possible to do this, every effort should be made
to cover every contingency and eliminate all unknown quantities in a
s p e c i f i c a t i o n . Phrases such as those listed below shall not be used
i n a specification unless they are defined, quantified. or completed
to eliminate any doubt as to intent.
a.
Poles shall be straight and true
b.
Workmanship shall be of the highest quality
c.
Workmanship shall be of the highest grade
d.
Accurate workmanship
e.
Securely mounted
f.
Installed in a neat and workmanlike manner
g.
Skillfully fitted
h.
Properly connected
i.
Properly assembled
Good working order
j.
k.
Good materials
l..
I n accordance with applicable published specifications
m.
Products of a recognized reputable manufacturer
n.
Tests will be made unless waived
o.
Carefully performed
N e a t l y finished
p.
Metal parts shall be cleaned before painting
q.
r.
Smooth surfaces
s.
Pleasing lines
t.
Of an approved
Of standard type
u.
v.
Highest quality
Every
w.
x.
Herein, hereby. same, said
8 . 2 Do not try to place the responsibility upon the Contractor or
OICC/ROICC personnel for the possible inaccuracy of or the lack of
information on the part of the government; e.g., never use sentences
s i m i l a r t o : "Although the drawings indicate approximately the
conditions that are likely to be found, bidders should satisfy
themselves as to the actual conditions, f o r while they are believed
to be as shown, the government does not guarantee the accuracy of
the information given, and the bidder shall assume all
r e s p o n s i b i l i t y in the use of such." Remember that the government is
r e s p o n s i b l e for the accuracy and sufficiency of the information it
gives.
8.3 Use the active voice (imperative mood) wherever possible to
convey clear and concise meaning.
Y-SPEC 1/89
3-4
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