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4 . 4 . 1 T a b l e s :  Tables are used when data can be presented more
c l e a r l y or effectively in a tabular format than in lengthy word
d e s c r i p t i o n s .  A v o i d elaborate or complicated tables.  I f there is
i n s u f f i c i e n t space on the same page, place a table at the beginning
o f the succeeding page or, if extensive, on a separate page.
C r o s s - r e f e r e n c e each table in associated text when it is not
a d j a c e n t to that text.  Number tables with consecutive Roman
n u m e r a l s in the order in which they are referred to initially in the
NFGS.  Place the number and title above the table.  When required.
r o t a t e tables 90 degrees on the page, i.e.. the 11-inch height
becomes the 11-inch width.  P l a c e footnotes to a table below the
t a b l e .  The footnotes may contain mandatory information that cannot
be presented as data within a table.  Number footnotes separately
f o r each table.  Where numerals will lead to ambiguity (for example,
i n connection with a chemical formula), superior letters. asterisks.
daggers. and other symbols may be used.
4 . 4 . 1 . 1 Short Tables:  P l a c e short tables, particularly those
t h a t require editing for project requirements, as close as possible
t o the associated text, m a k i n g sure that the entire table is
contained on one page.  Following is an example of a short table.
TABLE-l
TITLE OF TABLE
COL-6
ITEM
COL-1
COL-3
COL-4
COL-5
COL-2
Xxxxxxxxxx
1234
5678
1254
6854
8562
4563
Yyyyyyyy
9564
5695
1234
8456
4576
2667
Zzzzzzzzzz
3599
6648
5994
8469
5991
5476
( F o o t n o t e s as required)
4 . 4 . 1 . 2 Long Tables:  I n c l u d e in the text appropriate
c r o s s - r e f e r e n c e s to the tables.  The format for long tables should
b e similar to the above.  Long tables may be located at the end of
t h e text for the particular section.
4 . 4 . 2 Forms:  G e n e r a l l y , forms shall not be included in a
c o n t r a c t specification.  If one must be inserted, print the word
" S A M P L E " in large letters diagonally across the face of the form.
O n e exception to this rule is permissible (illustrated in
NFGS-01400-01401).  Here, s u b m i t t a l status log. testing plan, and
n o n - c o m p l i a n c e forms shall be included in the project specifications.
4 . 5 Page Size:  Shall be 8 1/2 inches x 11 inches, and shall be
on heavy weight, white bond.  Plain white machine printout bond
paper may be used, p r o v i d e d the net typing field is 8 1/2 inches x
11 inches.
Y-SPEC 1/89
4-9





 


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