Quantcast Facility History Files - mo322_10047

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Facility Condition Index by facility, cost account or investment category; priority listing
by facility, customer, etc; type deficiency (roofing/paint) listing; condition assessment by
facility age; etc. The FMED Director, or designee, shall review, coordinate and process
all Inspection Reports. If funding is not available, deficiencies should be placed in back-
log as a valid critical or deferrable requirement. If it is more important than a planned
and funded job, it should be processed and the less important item relegated to backlog
status. A Control Inspection Report flow is shown in Figure 4-5.
An effective inspection records system, whether manual
4.3 TYPES OF RECORDS.
or automated, consists of:
4.3.1 Facility History Files. A current Inspection Report should be on file for
each facility. The Facility History Files should include copies of work in process and
completed work. Accurate facility history is critical to the decision making process in-
volving economics of repair, repair versus replacement, effectiveness of maintenance
methods, techniques, etc. Figure 4-6 shows an example of Historical Records for built-
up and asphalt-shingled roofs. Other examples may be found in literature from trade
groups or other NAVFAC MO Manuals. Accurate Historical Records are also the best
means of gathering data to arrive at a meaningful evaluation of completed jobs to deter-
mine methods of improvement or cost reduction on future jobs. These records should
be used to:
Determine product effectiveness under varying environments or on
different surfaces.
n Compare different products under similar conditions.
n Compare different equipment for product application.
n Determine labor efficiency under varying conditions.
n Judge better (or lower) quality products on planned jobs.
n Better determine frequency of application of a product.
The proper use of Historical Records replaces guesswork with purposeful direction and
planning. Goals can be established realistically and with confidence based on recorded
experience. The ultimate result is a refined maintenance program which provides an
economical and efficient means of prolonging facility life and protecting investments.
4.3.1.1 Warranty Program. This program is vital to a cost conscious or-
ganization, especially one under a Station Operations and Maintenance Contract. It is
easy to have work covered by warranty erroneously accomplished by another means.
This is minimized if warranties are recorded and work monitored and tracked to avoid
in-house accomplishment. The success of this program is directly related to feedback
from Contract Surveillance personnel (for a contract operation). It also helps manage-
4-9





 


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