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 Say:
"Design fluorescent fixtures to operate at
..."
b.
Repetition:. Reduce repetition of the subject by combining
sentences. but avoid compound complex Sentences and Stilted
c.
Tabulation: Tabulate requirements instead of writing a
long paragraph stating requirements.
Description of Requirements: Do not repeat the description
d.
o f requirements which are described adequately in
r e f e r e n c e s incorporated in the specification. (Exception:
Where the inclusion of a very brief requirement in the
s p e c i f i c a t i o n will eliminate a reference from the
s p e c i f i c a t i o n . thereby avoiding a requirement for
government and Contractor field personnel to obtain a large
r e f e r e n c e for one small item, do so.) In addition to
e l i m i n a t i n g unnecessary verbiage from the specification,
a p p l i c a t i o n of this rule will avoid conflicts between the
s p e c i f i c a t i o n and latest version of the reference Used.
e.
Basic Designation of Reference: A f t e r t h e i n i t i a l l i s t i n g
o f references. d o not repeat the title and current issue
i d e n t i f i c a t i o n of the reference in the remainder of the
s p e c i f i c a t i o n . Include the reference by basic designation
o n l y ; e . g . , ASTM A 36, not ASTM A 36-82.
10.
AVOID USE OF THE FOLLOWING:
a.
Unfamiliar words, colloquial terms, jargon, and shipboard
terms. For example, do not use "bulkhead" for wall. "deck"
f o r f l o o r . o r " h e a d " for toilet. Where unusual technical
and trade expressions must be incorporated due to the
n a t u r e of the product or service, it is frequently
d e s i r a b l e to define these expressions in the
s p e c i f i c a t i o n . In short, technical knowledge will be of
l i t t l e value unless the specifier clearly communicates the
s p e c i f i e r ' s needs in the specification. Remember, the
s p e c i f i c a t i o n will also be used by nontechnical personnel.
Abbreviations and acronyms. Exceptions: Use abbreviations
b.
for Units such as psi, cfm, and kw and be consistent in
t h e i r use. If necessary, use only standard, well
understood abbreviations which are in common usage and not
s u b j e c t to misinterpretation in the specification. Spell
out the full meaning of the abbreviation or acronym the
f i r s t time it is used in each specification section,
f o l l o w e d by the abbreviation in parentheses: thereafter use
o n l y the abbreviation (e.g.. state "pounds per square inch
( p s i ) " then state "The _ _ _ is _ _ _ psi.") For metric
a b b r e v i a t i o n s , u s e the American National Metric Council
Y-SPEC 1/89
3-7
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