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 (ANMC) Editorial Guide. This does not apply to
commonly-used abbreviations in tables and equations.
c.
Footnotes to convey additional information.
d.
Symbols. Never use ' for foot, " for inch, o f o r d e g r e e ,
% for percent. for plus or minus, or # for pound. Spell
these terms out.
e.
Spell out each
E x p o n e n t s . subscripts, or superscripts.
term.
f.
Open-ended requirements such as "as may be required," "as
n e c e s s a r y , " " a n approved type," "as directed." "as
approved," " s u b j e c t to approval," a n d "satisfactory to the
C o n t r a c t i n g Officer." Since the Contractor cannot predict
in advance what will be satisfactory or approved, he must
assume the risk that after the contract has been signed he
can convince the Contracting Officer that what he proposes
i s acceptable. From the Contractor's viewpoint. risk
translates to money, s o he is going to raise his price to
c o v e r that risk.
In this case, the Contractor must base his bid on 100%
c o r i n g . If you don't know the depths, geologic structure.
or can't otherwise define what core samples are required.
estimate the percentage of the hole length for which cores
w i l l be required. For example:
"Provide core samples of 60% of the depth of the hole."
Long, hyphenated terms, and words such as "hereinbefore"
g.
and "hereinafter."
Common phrases such as "at no expense to the Government,"
h.
" a t the expense of the Contractor," "independent
l a b o r a t o r y , " "tests and inspections shall be conducted in
the presence of the Contracting Officer," and "Contracting
O f f i c e r reserves the right." These and similar phrases
s h o u l d not be used because technical sections specify
Contractor requirements only. Technical sections are not
t o be used to instruct the Contracting officer, or to
emphasize particular Division I and Contract Clause
requirements.. If a laboratory is approved by the
Government, which means by the National Bureau of Standards
o r the Contracting Officer. it generally will be
independent, but approved--always. Do not repeat Division
I and Contract Clauses requirements.
T h e pronouns "he," "his," "this," "they," "their," who,"
i.
" i t . " and "which." Pronouns should be used sparingly if at
a l l . It is better to repeat the noun.
Y-SPEC 1/89
3-8
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