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 MISCELLANEOUS DIRECTIVES:
11.
a.
Spell out figures under 10, except units
of time,
measurement. and money and use numerals
for figures 10 and
above. "One" or "zero" should always be
spelled out when
used singly. Never use both words and
numerals: e.g..
" t e n (10) are required."
Indicate amendments to Federal and Military Specifications
b.
in the first paragraph by placing the required notation
( e . g . . "Am 0001") under the basic Specification designation.
c.
When referred to in the text, Federal and Military
S p e c i f i c a t i o n s shall have "Fed. Spec." and "Mil. Spec.,"
r e s p e c t i v e l y , placed before the publication identifier for
c l a r i t y (i.e.. Fed. Spec. WW-P-000, Mil. Spec.
MIL-A-0000). Other publications, such as those of
industry, ASTM and NEMA, that do not require more
c l a r i f i c a t i o n shall be identified in the text only by their
publication identifier (i.e., ASTM 36).
d.
The proper spelling for the word l Contractor" in guide
S p e c i f i c a t i o n s is with a capital "c." "Government" shall
b e spelled with a capital "G."
e.
A l l classification terms. e.g., Type, Grade, or Class,
s h a l l appear with the first letter of the term capitalized.
f.
In instances where three or more items or subjects are
l i s t e d in series, place commas after each item or subject.
including the one immediately ahead of the conjunction.
W h e n a statement of limitation is written out, the phrase
g.
s h a l l be stated. "The diameter shall be not greater than"
to express maximum limit, or "The diameter shall be not
less than" for stating a minimum limit.
"Unless otherwise specified" shall be used to indicate a
h.
default requirement.
Use "shall" whenever expressing a binding provision.
i.
However, " i n d i c a t i v e mood" is preferred. Passive voice
should be limited in use. Refer to Paragraph No. 9.2. The
f o l l o w i n g statements correctly employ "shall":
"Power Connector. The input power cable shall be
s u p p l i e d with ..."
The Contractor shall furnish magnetic
"Data Format.
tape ..."
There can be no question of the need to furnish or perform
when " s h a l l " is used.
Y-SPEC 1/89
3-10
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