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 CHAPTER 11
PREPARATION OF SPECIFICATIONS
11.1
Scope
This chapter covers general requirements regarding A/E preparation of typical
project specifications, including format, phraseology, special requirements,
submission requirements, etc. The chapters on the various design disciplines
contain additional requirements relative to specific technical items to be
included in the project specifications. Additional requirements relative to
preparation of project specifications for special procurements, such as
design/build construction contracts utilizing performance type specifications,
will be specifically addressed in the Appendix "A".
11.2
General
The project specifications form a part of the construction contract documents.
Format and general instructions for the preparation of project specifications
are included in MIL-HDBK-1006/1, "Policy and Procedures for Project Drawing
and Specification Preparation". Additional requirements for preparation of
project specifications are contained herein and will be addressed at the
Specifications Briefing (see the chapter titled "Meetings"). Specifications
must be complete, accurate, and explicit. They shall be as brief as possible,
definite, and free of ambiguities and omissions which might result in
controversies and construction contractor claims for additional compensation.
11.3
Coordination of Drawings and Specifications
TYPICALLY, THE GOVERNMENT CANNOT LIMIT BIDDING TO A SELECTED LIST OF
CONTRACTORS KNOWN TO DO GOOD WORK. ANY CONTRACTOR MAY BID THE PROJECT AND
BIDDERS ARE NOT OBLIGATED TO VISIT THE SITE PRIOR TO SUBMITTING BIDS.
THEREFORE, THE IMPORTANCE OF COMPLETE COORDINATION BETWEEN THE DRAWINGS AND
SPECIFICATIONS CANNOT BE OVERSTRESSED. SPECIFICATIONS (AND DRAWINGS) MUST
LEAVE LITTLE TO THE IMAGINATION. THEY MUST BE CLEAR, CONCISE, DETAILED, AND
THOROUGHLY COORDINATED. All elements of the work shall be properly
coordinated to ensure that there are no conflicts between disciplines or
between drawings and specifications. (Relative to these requirements, the
A/E's attention is directed to the construction contract clause titled
"Specifications and Drawings for Construction". This clause provides that in
the case of conflict between the project drawings and specifications, the
specifications shall govern.)
It is necessary for the A/E to review the drawings during and after their
completion, to assure that everything indicated on the drawings is covered in
the specifications and that those methods, materials and procedures required
to accomplish the work but which cannot be (or are not) shown on the drawings,
are thoroughly and completely described in the specifications. Conversely,
those preparing drawings should review the specifications to assure complete
coordination.
Drawings and specifications should preferably be separate. Avoid putting
drawings in specifications and specification data on drawings. DUPLICATION OF
INFORMATION ON THE DRAWINGS AND IN THE SPECIFICATIONS MUST BE AVOIDED.
Drawings should typically show the extent, size, shape, and relationship
between materials (quantity of work) while the specifications give all
necessary information governing materials, installation, workmanship,
inspection and tests and contractual requirements (quality of work).
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