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 8.22
SYMBOLS, ABBREVIATIONS, AND ACRONYMS:
8.22.1 Symbols: Do not use symbols within the text of a guide specification
in lieu of words such as "foot", "inch", "degree", "percent", and "pound."
Symbols, however, may be used in tables.
8.22.2 Abbreviations: Use only standard abbreviations. The United States
Government Printing Office Style Manual shall be the primary source. Do not
use abbreviations with more than one meaning. Spell out the meaning of
unfamiliar abbreviations the first time they are used in the guide
specification, followed by the abbreviation in parentheses. Thereafter, use
only the abbreviation.
8.22.3 Acronyms: When acronyms are used, spell out the full title of the
acronym the first time it is used in the guide specification, followed by the
acronym in parentheses. Thereafter, use only the acronym.
8.23 FORMS: Avoid including forms in a specifications. If forms are
required, insert the work "SAMPLE" in capital letters diagonally across the
face of the form. Place forms at the end of the text preceding the Criteria
Notes. Forms are not included in project specifications, except in rare
instances such as NFGS-01450, "Quality Control" (QC).
8.24 REFERENCING MILITARY HANDBOOKS: Do not reference military handbooks
(or design manuals) in the text of specifications.
8.25 SAFETY AND HEALTH REQUIREMENTS: Do not include safety and health
requirements in other specifications unless the contract clauses or the
Division 1 guide specifications do not adequately cover safety and health
requirements. In the event they do not, provide the PDE with the proposed
paragraph and justification for approval.
8.26
CONTRACTUAL ISSUES:
8.26.1 Parties to the Contract: There are only two parties to a Government
contract: the Contracting Officer and the Contractor. No other terms shall
be used to indicate parties to the contract, and no other individuals shall
be introduced as though they were a party to the contract, e.g., ROICC,
subcontractors, manufacturers, etc. The term "Government", i.e., Federal
Government, may be used without implying that it is a party to the contract;
"Government" may be used in the context of "Government Furnished Equipment
(GFE)" or "Contractor furnished, Government installed" as a statement binding
the Government to a specific obligation. Do not abbreviate Contracting
Officer and do not refer to the Contractor as the "Prime Contractor" or the
"General Contractor."
8.26.2 Conflicts with the Contract Clauses: Do not repeat the contract
clauses in the technical section, i.e., the specifications of the contract.
The contract clauses in the contract contain requirements which affect the
general conduct of the work in the contract. If these are randomly modified
within the specification, it tends to weaken or void the contract clauses.
If a particular condition requires a change in the contract clauses, direct
reference shall be made to that provision by full title, and the necessary
correction made by word description. Conversely, there are contract clauses
which are dormant or inoperative (not included in the contract) unless
activated by a provision in the specifications. Accordingly, these clauses
shall be noted and particular attention shall be given to activate them when
necessary.
8-17
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