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 3.5.6.3 Installation Observation, Inspection, Test, and Acceptance. The
on-site quality control of security system installation is deemed essential
to system performance. Depending upon the sensitivity of the project,
various levels of on-site observation and inspection of implementation tasks
at key phases of preparation, wiring, installation, and test are critical to
Government acceptance of operational systems. In the most sensitive sites,
security during construction is often a DoD requirement to ensure that
covert devices are not emplaced or system components bypassed during these
phases where the site is open to outsiders. The design process in earlier
phases needs to consider carefully the key points in the installation
management of each project where on-site inspection can confirm that system
design requirements are being met by the contractor(s). Personnel utilized
in the performance of these tasks should be completely familiar with the
devices being installed and the technical requirements for proper
installation and testing. Field inspections and tests performed by the
contractor should be closely monitored by the Government and field
inspection and test reports prepared at the conclusion of each such task.
Shop drawings, as-built drawings, and other deliverables required of the
contractor by the specifications or contract terms should be reviewed for
acceptability and quality control. Formal acceptance of installed systems
should only be made after Government confirmation of all quality control
provisions contained in the specifications. The burden of proof of system
performance is upon the contractor.
3.5.6.4 System Documentation. Specifications will necessarily include the
requirement for preparation of a variety of documents pertaining to the
installation, maintenance, and operation of the system. This is
particularly true of large, multi-subsystem configurations involving a
guardforce interface at an alarm control center. The system supplier may be
required to submit shop drawings, as-built drawings, logistics support
plans, installation and maintenance instructions with parts breakdown,
system operation manuals, and training plans and documentation.
3.5.6.5 Post-Implementation Tasks. The turnover of installation systems
cannot be seen as the end of the implementation process. Because threats
are dynamic, the capabilities to meet newly identified requirements must be
assessed periodically. Changes in facility function or operational routines
may alter the previously acceptable location of entry control devices,
sensors, cameras, or other components. Maintenance of installed systems and
routine testing for performance are absolutely critical and should be
documented. If contractors are used for system maintenance and repair, a
closeout inspection of the work and restored performance of the device or
element is always a requirement.
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