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 5. BENEFITS. The Facilities Management System has been successfully used at
many activities. Some of the benefits that have been obtained are:
a. Decreased need for capital investment by using existing facilities to
their full life expectancy.
b. Greater reliability and availability of essential utilities and
services as a result of properly adjusted and maintained "vital" dynamic
equipment.
c. Improved worker's morale through a logical division of functions and a
clear definition of duties.
Increased work force productivity.
d.
e. Availability of work-in-process information to facilitate management
decisions.
f.
Availability of data to develop and justify budgets.
6. ELEMENTS OF CONTROL. The facilities work control system procedures
involve a concept easily adaptable to various sized Public Works Departments
or Staff Civil Engineer (SCE) Offices. The Facilities Management System
requires control of the 13 key elements identified in Table 1-1. If these
items are managed as described in this manual, an effective and efficient
public works organization will exist. A major factor influencing the ability
of the public works function to execute effective control procedures is the
large number of work requests flowing through the department. Automated Data
Processing (ADP) support or word processing equipment provides major
assistance in achieving control over the proper work flow. Appendix C
contains information concerning the Base Engineering Support, Technical (BEST)
system which is an automated system developed for PWDs.
7. CLASSIFICATION OF ACTIVITIES. Activities with less than 75 equivalent
(in-house plus contractor) personnel in the Maintenance and Utilities
Divisions, are classified as small activities and fall under the purview of
NAVFAC MO-321.1, Maintenance Management of Shore Facilities for Small
Activities. Activities with 75 to 250 equivalent personnel are classified as
medium, and those with more than 250 equivalent personnel are considered large
activities. The term equivalent personnel is used to identify the in-house
workforce as well as contract support.
8. DETERMINATION OF SYSTEM INSTALLED. Administrative and supervisory
controls, in varying degrees, are necessary to manage the funds expended for
accomplishment of maintenance and repair. This rule applies whether work is
done on a large or small scale.
a. COMPLETE SYSTEM. Complete control means that all of the methods and
procedures described in this publication will be followed in principle and,
for the most part, in detail. It is applicable to field activities with or
without ADP support.
b. MODIFIED SYSTEM. The necessity to modify the system at the activity
is based on complexity of operations, annual volume of business and the number
of public works personnel available for its application. It does not mean
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