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 19. WORK INPUT CONTROL CHARTS. The manual work input control system requires
three general charts, each serving a specific purpose. The charts have been
designed to show primarily Specific Job Order work entering the system.
However, if desired, Standing Job Orders, Minor Work Authorizations and large
Shop Repair Orders may also be included. The scope can be expanded to cover
the Engineering Division as well as other Divisions. These charts are
examples of format only. The size, exact content, and format are subject to
modification so long as the minimum information published herein is retained.
It is suggested that these charts be prepared on paper suitable for
reproduction. Automated systems are a major assistance in developing these
charts. Word processing systems are also very helpful.
20. JOB REQUIREMENTS AND STATUS CHART - SPECIFIC JOBS. The Job Requirements
and Status Chart, Figure 7-4, provides a ready reference for programming all
known requirements. It is a holding device for those jobs being processed for
programming.
a. PREPARATION FREQUENCY. The Job Requirements and Status Chart is
maintained on a continuing basis. Work should not be entered on the chart
until approved by the appropriate person.
b. INFORMATION SHOWN. This chart contains all known requirements which,
after initial screening for necessity, are required to achieve the proper
level of maintenance or are required to support the activity mission. All
customer-financed individual jobs and minor construction, alteration, and
improvement type work are also included. This chart provides information on
status of work not programmed for shop accomplishment. In general, all new
work is first entered on this chart and remains there until completed. This
chart shows work requests of Specific Job Order size including inspection
generated maintenance and repair work, the date the work was received, how it
will be accomplished, the facilities categorization code, the customer or
source of funds, the estimated cost, and a progressive record of actions
planned on these jobs. Minor work authorizations and standing job orders may
be shown if kept separate and apart from specific job order size
requirements. The chart should cover all Public Works Department functional
areas.
c. PROCEDURE. When a work request is received, a Job Identity Number is
assigned by Work Reception and Control. This number may be the work request
number, inspection report number, or job order number. The job description,
reduced to a few words or abbreviations, should follow the identity number.
If the FME Division Director, PWO, or his designee, decides that the work
should be accomplished, the Work Reception and Control Branch will maintain
the chart by use of oral or written instructions furnished by or through the
Director, FME Division, PWO or Assistant PWO. The job identity number, job
description, facilities categorization code, functional activity code, scoping
cost (estimate) for direct labor and material, and total cost will be entered
as this information is made available. Also to be entered are method of
accomplishment code (MAC), unfunded facility deficiency (UFD) designation,
planned start date, and planned release date to the shops for material
scheduling. Planning action and target dates, such as preliminary plans and
estimate , planning board approval, engineering and design, special project
request, and final plans and estimate are to be posted as this information
becomes available and as programming proceeds. If a decision is made to
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