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 contract work, a release date for contract bid is estimated and posted. When
the contract is awarded the contract number and date completion is entered
under "REMARKS." Entries will be made on the chart as decisions are made and
charts will be kept current at all times.
21. WORKFORCE AVAILABILITY SUMMARY AND WORK PLAN SUMMARY. Workforce
availability information is essential for work input control. As a first step
in work input control, information is required on personnel resources
available to perform the work. By use of this chart (Figure 7-5), the current
month head count and the three-month picture, by month, of average available
hours per work center can be projected. These summaries reflect available
labor hours by branch, work center, and subwork center for the period being
planned. It divides the available labor hours into the various overhead and
productive elements. The Workforce Availability Summary and Work Plan Summary
should be completed by the FME Division with the assistance of the *Directors
of the Maintenance, Transportation, and Utilities Divisions.
a. BRANCHES AND WORK CENTERS. Branch names are inserted in the blank
space on the first line to cover work centers for that branch. The work
center codes are inserted on the line under the appropriate branch and the
work center name is placed on the line under the code for the appropriate work
center.
b. NUMBER OF PERSONNEL. The first item under Number of Personnel is the
current month on-board count for each work center listed. Planned adjustments
reflect changes expected to occur during the period, such as reassignments
between work centers, hiring new personnel, resignations, retirements, etc.
The average number of personnel reflects the total number available to perform
the work during the period designated. The available hours are computed by
multiplying eight times the total average number of personnel in the branch,
or work center, by the number of work days in the month.
c. PLANNED LABOR. Planned productive labor, indirect and overhead labor
hours, and related Labor Class Codes are explained in Chapter 5, paragraph 4.
The planned distribution is influenced by historical data (provided by the
Maintenance/Utilities Labor Control Report and Tab A) (see Chapter 10,
paragraph 10), known future requirements, and present need. A procedure for
planning the distribution of available hours is explained below:
(1) The overhead and indirect functions should be planned first.
The simplest method is to multiply the total labor hours available by a
percentage to obtain each overhead and indirect function. The starting
percentage is the percent in the distribution column of the Labor Control
Report for the function. This percentage is then adjusted for trends-and
known variations. For example, the Maintenance/Utilities Labor Control Report
has listed 4.5 percent allowed time for a trade branch. However, because of
management action, the trend has been downward a 3.5 percent allowed time for
the month may be a more reasonable estimate. Based on experience at the
activity, planned leave may be based on a historical percentage factor or on
scheduled leave. Holidays should also be considered. The planned hours for
individual items of overhead and indirect functions are added to obtain total
planned overhead and indirect hours. This is subtracted from the total hours
available to obtain the total available productive hours.
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