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 b. PROCEDURE. The Short-Range Shopload Plan should be completed by
month for a three month period. First, program carry-over work; that is, work
that was planned for the current month, but could not be completed. Second,
adjust the plans for the other two months, if required, by shifting from one
month to the other and by adding or deleting work. However, do not load any
work center beyond its capability as indicated on the Workforce Availability
Summary and Work Plan Summary. The suggested minimum loading is 100 percent
capacity for each work center for the first month, 90 percent for the second
month and 80 percent for the third month. The maximum loading percent is
influenced by the mission of the activity which can result in the short
timeframe of specific jobs being generated. If this requirement is consistent
from month to month, this factor should be considered in developing the
shopload plans.
c. SHOP LOAD PLAN DEVIATIONS. Deviations from the Short-Range Shopload
Plan should be controlled on an exception basis. Reasons for deviations
should be provided to the Public Works Officer via the Facilities Management
Engineering Director as they occur for the current month and at the end of
each month for other months. The total specific work accomplished during the
month should be compared to the total specific work planned at the beginning
of the month. The work may have been dropped, and/or delayed because of
priority decisions or material availability, or moved out beyond the next
month's work plans. Whatever the reasons, they should be recorded under
Remarks on the Shopload Plan so corrective action can be taken as required.
23. VISIBLE STRIPS WORK INPUT CONTROL. Some field activities prefer visible
strips filed in metal frames mounted on the wall, or on a star-id, so the frames
can be opened and closed like a book. This method of programming shop work is
feasible provided a picture is made of the frames at the beginning and end of
each month, so deviations from the plan may be ascertained. Visible strips
come in sheets of resilient veneer, surfaced with paper on both sides and
scored into individual strips for separation after typing or hand
preparation. A strip should contain information concerning only one job and
should always be filed in a frame that will reflect the work programmed for a
given period of time.
a. Work requests, inspection reports, etc. should be indexed on visible
strips as they are received and then arranged in chronological, priority, or
other desired sequence. As jobs are reprogrammed or released to the shops,
the visible strips should be removed from the file or frame. This method of
programming eliminates crossed out lines and there is no necessity to recopy
old sheets.
b. Visible strips should be filed on the frame dedicated to the month
the job is programmed to start or to the proper category if other than the
Short-Range Shopload Plan. Any change in programming is made by simply moving
the strip to the proper frame (month). Adjustments in a current month's
programming may be made right up until the time the frame is reproduced by
office copier or photo. Individual strips are filed by priority, type of job,
or other desired sequence. If jobs are reprogrammed, the strip can be easily
moved to the appropriate month; then removed on completion.
24. AUTOMATED SUPPORT OR WORD PROCESSING. The information contained in the
chart can be stored by ADP or word processing and can be rapidly displayed as
needed. This will be an integral part of the automated system (BEST) (see
7-15
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