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 phase of a procurement that the offerors be fully informed of the
Government's contract requirements and the Government's minimum required
level of quality in the performance of those requirements. Without this
information, the offerors cannot prepare informed bids and the Government
may, bemuse of the competitive process, end up awarding a contract at a
price that impedes the successful offeror from performing at the required
quality level. Similarly, it is essential during the performance phase of
the procurement that the contractor be fully informed of the attributes of
each contract requirement on which the performance will be measured.
Without this information, the contractor cannot prepare adequate quality
control program and the Government may, because of insufficient detail in
the specification, end up unable to either effectively assess the
contractor's performance or take deductions from the price for poorly
performed work.
The performance requirement summary (PRS) serves all of these needs and is
the thread of continuity throughout the acquisition process, the post-award
administration, and the surveillance of the contract. It is NAVFACENGCOM
policy that a PRS be included in all facility support contracts written in
the uniform contract format (UCF). For facility support contracts (FSCs)
prepared in the Construction Specification Institute (CSI) format, the
inclusion of a PRS in the contract is optional.
As important as developing a PRS is, it is only the first step. An
important concept in this manual is the expanded performance requirements
summary (EPRS). As the name implies, the expanded performance requirements
summary builds on the PRS and becomes the master plan for procurement.
2-320 The Expanded Performance Requirements Summary. Look again at the
FAR definition of acquisition planning (opening paragraph of Chapter 2).
First, it says that acquisition planning is "a process." Then, it states
the purpose for that process is to "coordinate and integrate" the efforts of
all personnel responsible for the acquisition. And finally, the definition
says that the process culminates in a "comprehensive plan" for fulfilling
the agency need. For contract services obtained through NAVFACENGCOM
authority, that that "process" includes the development of an expanded
performance requirements summary (EPRS). The EPRS is not a contract
document: it is a planning document. It is prepared in a joint effort with
the customer. A worksheet NAVFACENGCOM form 4330/46) for the preparation
of the EPRS is contained in Appendix H. The EPRS is an important and useful
tool in specification development for the following reasons:
(a) It raises important questions about what we are buying and how we
are buying it early in the acquisition process so that time is available to
evaluate alternatives and tradeoffs.
(b) It provides a means for coordinating and integrating the efforts,
experiences, and priorities of all parties involved in the procurement.
(c) And, it produces the master plan from which most other procurement
related documents are derived.
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