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 LANTNAVFACENGCOM A&E GUIDE
4/17/93
CONSULTATION REPORTS
8.1.5
8.1.5.1 GENERAL
At the completion of each site consultation visit but prior to leaving the job site,
the A&E shall submit to the ROICC a brief handwritten report of the services rendered
and send one copy to the PM. Within 5 working days following the completion of each
office consultation request, the A&E shall submit two copies of a final typed report to
the ROICC and one copy to the PM. Each report shall include as a minimum:
A. A cover letter indicating the A&E and Construction Contracts involved,
the telephone conversation or letter requesting the site or office consultation, the order
number of the consultation, and the A&E representatives who performed the services
with their titles.
B.
A description of the services rendered.
C. Persons contacted and those in attendance during the consultation.
Include their telephone numbers.
D. Problems encountered.
E.
Recommended solutions or proposed milestones for resolution.
8.1.5.2
EVALUATION OF CONTRACTOR PROPOSED EXCEPTIONS OR
VARIATIONS TO THE CONTRACT DOCUMENTS
In addition to the general requirements, consultation reports on A&E
evaluation of construction contractor proposed exceptions or variations to the contract
documents shall address:
A. Whether the proposed substitution is of equal, better, or lesser quality than
the design requirements.
B.
If of lesser quality, the difference in value.
C. If of equal or better quality, the advantages to the Government in accepting
the substitution at no change in contract price.
8.1.5.3
EVALUATION OF CONSTRUCTION CONTRACTOR VALUE
ENGINEERING CHANGE PROPOSALS (VECPs)
The purpose of a VECP is to achieve savings in cost by adjusting the design so
as to permit more economical methods and materials of construction and still maintain
8-4
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