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identify the options they intend to select. After the award of the construction contract, the Contracting
Officer may require the Contractor to state the options the Contractor intends to exercise.
Bid Option: A unilateral right in a contract by which, for a specific time, the Government may elect to
purchase additional services called for by the contract, or may elect to extend the term of the contract.
Contracting Officer: A contract representative of the Government at EFA CHES, responsible for overall
management and execution of contractual actions.
Contracting Officer's Technical Representative (COTR): The key technical representative of the
Contracting Officer, who performs as follows:
Coordinates all government technical interface with the A/E contractor, monitors compliance with the
contract requirements, and takes action on technical correspondence.
Reviews A/E contractor invoices and supporting information to determine the reasonableness of billing.
Alerts the Contracting Officer of any potential performance problems and recommends corrective action.
Evaluates the A/E contractor's proposals and assists in the development of the government's negotiation.
Prepares evaluation of the A/E contractor's performance.
The COTR is usually the Branch Manager of the Branch in Design Division where the project is assigned.
Contractor: In this guide, the construction firm contracted by EFA CHES to build a particular project. The
contractor's contract will be referred to as the "construction contract". The Contractor is one of only two
parties to a government construction contract, the other being the Contracting Officer.
Criteria: The established rules or principles for guiding the architectural and engineering design of facilities.
Criteria include guide specifications, military handbooks, design manuals and government and voluntary
standards, codes and guidelines.
Customer: Usually the end-user or occupant of the project being designed or constructed.
Design Manual (DM): See Military Handbook.
Design/Build/Bridging (D/B/B): EFA Chesapeake's method of the traditional Design/Build. This allows EFA
CHES to capture the benefits of a collaborative effort between the construction industry and the A/E design
community while still getting participation, buy-in and approval of the various stakeholders on the project. These
stakeholders can include the end users, the activity and the outside agencies that have approval rights to the
project (i.e.: National Capital Planning Commission (NCPC), Commission of Fine Arts (CFA), State Historic
Preservation Office (SHPO), Maryland Department of the Environment (MDE), National Environmental Policy
Act (NEPA) process, etc.). A/E #1 will conduct interviews and field investigations in order to develop a
schematic design development package that will meet the approval of all

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