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 c. PRIOR ACTION. Certain personnel are in a position to identify and
initiate action on variances or impending variances before preparation of the
Tabulated Report B, Completed Job Order Report. The Master Scheduler should
review the Planned and Actual labor hours on the Master Schedule and report
any impending variance to the Facilities Management Engineering Division
Director for action. The Work Center or Branch Supervisor should follow
progress on all jobs and, on noticing any impending variance, take action to
prevent or minimize the variance. If the variance cannot be prevented, a
written record of the circumstances should be made for use by the
investigator. The Work Center supervisor should log the actual hours used on
all job orders.
d. INVESTIGATION. If the job is over-expended, look for a change in job
scope. Also look for poor planning, or poor job descriptions, by Planners and
Estimators. It is also possible that Planners and Estimators estimated on the
basis of a better method of accomplishment than that used by the shop. Among
the causes of under-expenditures are loose estimates, improved methods, and
changes on the job during performance (two coats of paint specified; one coat
applied). Whatever the variance cause, the facts must be determined and
appropriate action taken. Periodically, amendments should be investigated to
assure that there is a true change in scope and that they are not being issued
to make reports "look good".
13. BASE ENGINEERING SUPPORT TECHNICAL SYSTEM (BEST). (See Appendix L for
greater detail).
Activities implementing pertinent BEST modules should refer
to installation materials to determine data available for review. The BEST
system consists of management information modules to aid the PWO and his
staff. Each of the seven modules provide techniques, procedures and control
indicators for improved and effective management of facilities, maintenance,
transportation, and utilities systems. The seven modules are:
a.
Emergency/Service (E/S)
b.
Shore Facilities Inspection (SFI)
c.
Work Input Control (WIC)
d.
Facilities Engineering Job Estimation (FEJE)
e.
Transportation
f.
Utilities
g.
Family Housing
10-12
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